Payroll Specialist

Job Summary:

The Payroll Specialist is responsible for performing advanced and complex payroll functions to ensure accurate, timely, and compliant processing of employee compensation. This role involves managing complex payroll transactions, interpreting payroll policies and collective bargaining agreements, resolving escalated payroll issues, and supporting payroll reconciliation and reporting activities. The specialist also serves as a subject matter expert and may provide guidance and training to other payroll staff.

Responsibilities:

·         Process complex payroll transactions including retroactive pay, wage corrections, supplemental payments, garnishments, and tax withholding adjustments.

·         Validate employee pay hours to ensure accurate bi-weekly payroll processing.

·         Interpret and apply payroll policies, collective bargaining provisions, and federal/state laws to ensure compliance.

·         Investigate and resolve escalated payroll discrepancies and employee inquiries.

·         Review payroll data for accuracy and completeness prior to processing.

·         Perform payroll-to-general-ledger reconciliations and resolve variances.

·         Prepare and analyze payroll reports, records, and supporting documentation.

·         Support internal and external audits by providing documentation and research.

·         Assist with year-end payroll activities and tax reporting requirements.

·         Maintain confidentiality and security of payroll and employee information.

·         Manage garnishment setups and changes in ADP payroll system.

·         Assist in reviewing preview check registers and making necessary corrections.

·         Prepare check requests and payroll off-cycle checks as needed.

·         Provide technical payroll support and training to staff and managers.

Required Skills & Certifications:

·         Associates Degree in Accounting, Finance, Business Administration, Human Resources, or related field.

·         Two to four years of experience in payroll, accounting, human resources, timekeeping, or related administrative role.

·         Excellent data entry skills with high accuracy in processing complex payroll transactions.

·         Experience performing detailed reconciliations, analysis, and problem-solving.

·         Ability to organize and prioritize work to meet critical payroll deadlines.

·         Ability to maintain confidential and sensitive information.

·         Proficiency in English (speaking, writing, and comprehension).

Preferred Skills & Certifications:

·         Experience working in a unionized environment.

·         Experience using payroll and timekeeping systems, preferably ADP or Trapeze.

Special Considerations:

·         Must pass Level 1 background check including seven-year criminal history, social security, and sex offender checks.

·         Must pass a 5-panel drug screen (amphetamines, phencyclidine, cocaine, opiates, marijuana).

·         Maintain confidentiality and security of all payroll and employee information.

·         Dress code: Business casual.

·         Work environment: Professional office setting.

·         Parking available at cost but validated.

Scheduling:

·         Assignment duration is at least 30 days.

·         Work schedule aligned with bi-weekly payroll processing deadlines.

·         On-site work required (in person only).